Terms and Conditions of Service

• There are no refunds 30 days prior to the scheduled event date and all fees must be paid in full before prior to the event.
• Participants are responsible to prepare for the event adequately. This includes, but is not limited to, ensuring comfortable clothing suitable for movement, writing materials for taking notes during the session, adequate food and a water for duration of the event.
• Participants must behave in a civilised manner. No rude, inappropriate or uncivilised behaviour will be tolerated. Intoxication or use of any illegal drugs will not be tolerated. Any such behaviour will result in a participant’s removal from the event.
• InGLOW Fitness & Wellbeing are not responsible for any personal belongings of its participants and recommends that participants secure all valuables in a safe at all times.
• That my participation in this event is voluntary and at my own risk and I hereby indemnity and release InGLOW Fitness & Wellbeing, their agents, affiliates, employees, members, sponsors, promoters and any person or body directly or indirectly associated with InGLOW Fitness & Wellbeing, against all liability claims, demands, and proceedings arising out of all connected with my participation in ALL activities organised. This release and indemnity continues forever and binds my heirs, successors, executors and personal representatives. any and all recordings or written materials included or presented as part of this event are the property of InGLOW Fitness & Wellbeing, or other authors specified, and may not be used without prior written permission and that duplication of these materials without authorisation is not permitted.
• Any and all recordings written materials included or presented as part of this event are the property of InGLOW Fitness & Wellbeing, or other authors specified, and may not be used without prior written permission and that duplication of these materials without authorisation is not permitted
• Events may be recorded or have professional photos taken with the intention of making a product and/or for future marketing purposes. I agree that my image or voice may be duplicated for these purposes only. (**please note if you wish not to have your photo taken please let our team know and we will make sure you are not in any photos or video footage.)
• No individual video or audio recording is allowed and as such I will not record any parts or components of this event without prior consent.
• I am participating this event voluntarily and I will take responsibility for my own wellbeing ay all times. I agree that I will be at cause (take full responsibility) during this event.
• I am a healthy and stable individual and I do not have any current medical or psychological conditions which would in any way impair my capacity to participate in this event or disrupt the positive experience of the other participants.
• I will not be under the influence of any other drugs or alcohol during the event. If I am in an intoxicated state, I understand that I will be asked to leave the event and will agree to do so.
• To hold harmless InGLOW Fitness & Wellbeing for any of the choices I make during or after the event.
• I recognise the difficulties associated with the activity associated with this event and attest I am physically fit to participate safely in the activities planned and a qualified medical practitioner has not advised me otherwise.
• I am not aware of any medical condition, injury or impairment that will be detrimental to my health if I participate in activities. In the event I become aware of any medical condition, injury or impairment that may be detrimental to my health if I participate in this activities, I will immediately inform an InGLOW Fitness & Wellbeing Team Member. By continuing to participate in this event, l accept the risks and despite them I am still, and will always be under the terms of this agreement.

InGLOW Fitness & Wellbeing Glow Birthday Party Waiver

• In consideration of InGLOW Fitness & Wellbeing allowing the birthday child and their guests to participate in the glow birthday party, the parents/guardians of the birthday child (hereinafter referred to as “the Parents”) agree to the following terms and conditions:

  1. *Non-Refundable Deposit:* A non-refundable deposit of $50 is required at the time of booking, paid either to InGLOW Fitness & Wellbeing’s account or through the website. This deposit will not be refunded under any circumstances.

  2. *Medical Conditions and Safety:* The Parents acknowledge that they are responsible for ensuring that all guests attending the party do not have any medical conditions that may be triggered or exacerbated by the party’s activities, including but not limited to epilepsy. The Parents also understand that this is an active party in a dark environment, and while we take every precaution, collisions may still occur. The Parents release and hold harmless InGLOW Fitness & Wellbeing from any claims or liabilities arising from any medical conditions or reactions to the party’s activities.

  3. *Supervision:* The Parents are responsible for supervising their child and all guests during the party. The Parents understand that the party will take place in a gym environment with equipment and will ensure that all guests are aware of and comply with the rules regarding gym equipment use. Guests are not allowed on the gym equipment, and the Parents acknowledge that InGLOW Fitness & Wellbeing is not liable for any accidents or injuries resulting from failure to comply with this rule.

  4. *Damage to Property:* The Parents are responsible for any damage caused to the Seaford Recreation Centre or any other venue prearranged for the party, by the birthday child or their guests. The Parents agree to pay for any damages or losses incurred.

  5. *Behaviour Expectations:* The Parents understand that all guests are expected to behave in a respectful and safe manner during the party. This includes, but is not limited to:

  – Respecting the room and equipment

  – Not touching or tampering with any equipment or lights

  – Not engaging in any behaviour that could be considered disruptive or hazardous

  – Following instructions from InGLOW Fitness & Wellbeing staff

  The Parents acknowledge that failure to comply with these expectations may result in the party being terminated, and InGLOW Fitness & Wellbeing reserves the right to seek compensation for any damages or losses incurred.

  6. *UV Face Paint and Glow Tattoos:* InGLOW Fitness & Wellbeing will provide UV face paint and/or glow tattoos for the party. The Parents acknowledge that some guests may experience skin reactions to these products, and the Parents release and hold harmless InGLOW Fitness & Wellbeing from any claims or liabilities arising from any skin reactions. Some crack-style glowsticks will be provided for the party.

  7. *Photography and Social Media:* The Parents consent to the use of photography and videography by InGLOW Fitness & Wellbeing for promotional purposes. The Parents also understand that they are responsible for ensuring that any photography or videography taken by guests during the party does not infringe on the rights of others.

  8. *Party Duration and Changeover:* The party will run for 90 minutes unless a longer duration has been prearranged with InGLOW Fitness & Wellbeing. There will be a 30-minute changeover time between parties, during which time the previous party must vacate the premises and the next party may begin setting up. During this time, parents for the next party may bring in food and decorations.

  9. *Venue:* The party will be held at Seaford Recreation Centre unless a different venue has been prearranged with InGLOW Fitness & Wellbeing. If an alternative venue is used, the Parents are responsible for hiring the venue and ensuring that it meets all necessary requirements. Travel fees may apply for InGLOW Fitness & Wellbeing staff.

  10. *Costs:* The party costs are as follows:

  – Saturdays: $270

  – Sundays: $370

  These costs include the hire fees for the Seaford Recreation Centre and are inclusive of unlimited children (within reason) for the booked party duration. Additional time can be added at a rate of $50 per 30 minutes.

  11. *Food and Facilities:*

  – The basketball court at Seaford Rec is available for use at $40/hr. Alternatively, tables and chairs can be moved to the grass area outside or to the area adjacent to court 3 for food and party activities for no charge.

  – Tables and chairs can be utilised but the Parents must ensure that:

  – The court area is returned to its original state after use, including vacuuming and mopping (equipment provided).

  – Food is only consumed on the court flooring to prevent damage.

  12. *Cancellation Policy:* In the event that Chelsea or one of her team becomes unable to host the party, the Parents will be given several options:

  – Move the party to a different date

  – Receive a partial refund and use the room, lights, and equipment for an unhosted party

  – Receive a full refund and cancellation of the party